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Commission Meeting

Tuesday, April 24, 2012
April 24, 2012

April 24, 2012
4:30 PM

 Mayor Bob English called the meeting to order.

C.A.O. Jim Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Dick Hays, and Earl Hubbuch; and Attorney John Singler. Commissioner Wagner and Treasurer Bill Bennett were not in attendance. Mr. Leidgen determined that a quorum was present.

The Pledge of Allegiance was led by Mayor English.

 David Buchanan of 1100 Oxmoor Woods Parkway and president of the Oxmoor Woods Residents’ Association explained that the entrances into Oxmoor Woods at Linn Station Road and Oxmoor Woods Parkway are overgrown and the letters are obscured from view on all four walls. He also stated that these entrances have needed attention for several years. He requested of the Commission that the entrances be brought up to the same standards of other common areas in Hurstbourne, and be included in routine maintenance; not requiring a special vote by the Commission. Since Commissioner Wagner, who is in charge of the Public Works budget and is not in attendance, Commissioners Dahlem and Hubbuch suggested this matter be reviewed by her. The Commission then charged C.A.O. Leidgen to bring estimates to the next meeting for review and consideration.
- Mr. Hilary Harding of 802 Oxmoor Woods Parkway
- Mr. Ben Jackson of 8716 Linn Station Road
- Robert Schwartz of CBRE, representing Panda Restaurants Group, Mark Barlow of CBRE, representing Mr. Charles Osborn; owner of the property at Hurstbourne Parkway and Caritas Way.
- Jim Tarpey, real estate manager of Panda Restaurants Group, presented a proposal for a new restaurant at the site. Attorney Singler said the City should receive a request for approval of the Development Plan along with a request for a change to the Binding Elements to allow a drive-through. Mr. Tarpey said they hope to open the restaurant later this year.

Commissioner Dahlem made the motion to approve as distributed the minutes of the April 10, 2012 regular meeting of the City Commission; his motion was seconded by Commissioner Hubbuch. Motion carried.

Municipal Order 12-14 Relating to Check Register Approvals for March 2012. Commissioner Hays made the motion to approve MO 12-14; his motion was seconded by Commissioner Hubbuch. Motion carried.

ATTORNEY’S REPORT – Attorney Singler
No report.

TREASURER’S REPORT – Treasurer Bennett
In Treasurer Bennett’s absence, C.A.O. Leidgen explained that the financial reports were
distributed to Commissioners, and the City is in good financial position.

C.A.O. Leidgen had distributed a copy of the Service Request-Call Traffic Log.
He referred to the mowing of traffic medians along sections of Hurstbourne Parkway. He stated that he was in communication with the state and Metro Louisville regarding a possible agreement to share the responsibility of mowing these areas more often. He will report back at a later meeting.

MAYOR’S REPORT – Mayor English
No report.

PUBLIC WORKS REPORT – Commissioner Wagner
In Commissioner Wagner’s absence, City Engineer Chris Crumpton said a summary of the street inspection and signage inventory would be ready for the next Commission meeting.

Mr. Crumpton has submitted to Metro Commissioner Jon Ackerson a summary of Phase 2 of the ADA Sidewalks and Ramps Project for consideration of another grant.

No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch reported that he and Mayor English had attended a recent meeting of the Jefferson County League of Cities where the Fire Chiefs of Shively and Lyndon spoke.

The special Junk Pick-up date was held on April 14.

Commissioner Hays made the motion that the Commission go into Executive Session pursuant to KRS 61.810(C) for discussion of pending litigation. His motion was seconded by Commissioner Dahlem. Motion carried.

On their return from Executive Session, Commissioner Dahlem made the motion that the Commission come out of Executive Session and return to the Regular meeting of the Commission. His motion was seconded by Commissioner Hubbuch. Motion carried. Mayor English explained that the Commission had discussed a matter of pending litigation and no action had been taken while in Executive Session.

Mr. Singler reported to the Commission details of the proposed settlement agreement between the City of Hurstbourne and Karla V. Davis. After a brief discussion, Commissioner Hubbuch made the motion to settle the case including the following statement as part of the agreement: “Karla Davis and the City of Hurstbourne have mutually agreed to settle their disputes, neither party admitting any liability or wrongdoing. The City of Hurstbourne will dismiss its Complaint with prejudice. The parties are pleased to have resolved this matter.” His motion was seconded by Commissioner Dahlem. Motion Carried.

At 5:30 p.m. Commissioner Hays made the motion to adjourn; his motion was seconded by Commissioner Dahlem. Motion carried.