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Commission Meeting

Tuesday, April 23, 2013
April 23, 2013

April 23, 2013
4:30 PM

Mayor Bob English called the meeting to order.


C.A.O. Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Earl Hubbuch, Ben Jackson, and Lois Wagner; Attorney John Singler; and C.A.O. Jim Leidgen. Treasurer Bill Bennett was not in attendance. A quorum of the Commission was present.

The Pledge of Allegiance was led by Mayor English.

LMPD Sgt. Phil Russell who works with Kentuckiana Law Enforcement was present to answer any questions the Commissioners might have. Commissioner Hubbuch expressed concerned about those individuals who may not be coming to a complete stop at stop signs. C.A.O. Leidgen reported there have been some recent car break-ins in the City.

Commissioner Jackson made the motion to approve the minutes of the April 9, 2013 regular meeting of the City Commission; his motion was seconded by Mayor English. Motion carried.

Attorney Singler presented Municipal Order 13-17 Relating to Check Register Approvals for March 2013. Commissioner Wagner made the motion to approve MO 13-17; her motion was seconded by Mayor English. Motion carried.

In Treasurer Bennett’s absence, C.A.O Leidgen presented the financial statements for the Month of March 2013. He will be working with Commissioner Dahlem and Treasurer Bennett on the 2013-14 budget and asked for input from the Commissioners regarding their individual departments. Mr. Leidgen praised his office staff, stating specifically the unprecedented low amount owed for delinquent taxes.

No Business Items

ATTORNEY’S REPORT – Attorney Singler

The City has received the updated renderings of the proposed car dealership for approval in May. C.A.O. Leidgen reported that there has been dialogue regarding the other parcels of land in this tract of property.

C.A.O. Leidgen presented the City Call Traffic Log.

Mr. Leidgen gave the Commissioners a working copy of the next City newsletter. He asked them to give him additional information for the newsletter before the next Commission meeting.

There was discussion about ways to remind citizens that their house numbers should be visible from the street.

The meeting of the Code Enforcement Board to hear the matter of a gate installed on Sheffield will be held on Monday, April 29.

City Engineer Chris Crumpton reported approval has been received from the Fire Department, E911, and Street Naming regarding the change in street names. No approval has been received yet from Louisville Metro Planning. He has also been in touch with the Kentucky Transportation Cabinet about the name changes as well as the work being done along Hurstbourne Parkway.

C.A.O. Leidgen referred to an e-mail he has received from a resident of Wessex Place.

MAYOR’S REPORT – Mayor English
No report.

No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch reported he has received notice the Lyndon Fire District has found it necessary to reduce their staff.

Commissioner Jackson restated that the Code Enforcement Board will be meeting at 6:00 p.m. on April 29. Attorney Singler emphasized that while anyone can attend this meeting, the City Commissioners should not discuss this with Board members or speak at that meeting.

Commissioner Jackson had done some research on the possibility of building a City Hall building. He reported that the City has spent a great deal of money over the years in leasing office space, and he felt it would be wise to invest in a building on a lot already owned by the City. He said this would indicate that the Commission believes in the City and would be an investment. He had architectural drawings of one type of building that had been presented about twenty years ago but was not approved for construction at that time. He presented his recommended timeline for completing various phases of the project with the projected time of completion as November 2014. Commissioner Dahlem stated he would need a return on investment calculation and a full-blown analysis before he would consider any recommendation to have plans drawn for a building. There was much discussion about this possibility. Commissioner Jackson then made the motion that the Commission authorizes City Engineer Chris Crumpton to contact an architectural firm for its pricing of design and construction plans for a new City Hall, for presentation to the full City Commission, along with a cost analysis of owning and operating a City Hall versus renting City offices. No funds will be expended until the cost analysis is complete.
His motion was seconded by Mayor English. Motion carried.

PUBLIC WORKS REPORT - Commissioner Wagner
Engineer Crumpton reported that Louisville Metro Council has approved $30,000 to Hurstbourne for the next phase of the ADA Sidewalks Improvement Project.

The new plaques for the entrances will be installed soon.

A list is being compiled of potholes, curb repairs, and other necessary road repairs to be completed this Spring.

A meeting had been held with MSD, and they have identified the locations of drainage complaints in
Hurstbourne over the past eight years. MSD will get back with the City to identify areas they consider maintenance activities or other areas they can prioritize in the future as capital engineering improvement projects. MSD was asked to consider extending their entire watershed through Hurstbourne and Plainview so that long-term plans can be made for MSD to prioritize improvements for these areas.

Commissioner Wagner said maintenance is being done to upgrade the ironwork on the entrances within the next few days and also on benches and other areas.


At 6:00 p.m. Commissioner Wagner made the motion to adjourn; her motion was seconded by Commissioner Hubbuch. Motion carried.