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Commission Meeting

Tuesday, August 12, 2014
August 12, 2014

August 12, 2014
4:30 PM


Mayor Bob English called the meeting to order.


C.A.O. Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Earl Hubbuch, Ben Jackson, and Lois Wagner; Attorney John Singler; City Treasurer Bill Bennett (later in the meeting); and C.A.O. Jim Leidgen. A quorum of the Commission was present.


The Pledge of Allegiance was led by Mayor English.


Judge David P. Bowles of 600 W. Jefferson St. is running for re-election as Jefferson District Judge and asked for support in the upcoming election.

Mr. Tom Longshore and Mr. Kevin Young were present to discuss the progress on the development at 340 Whittington Parkway. Their plans for a Skyline Chili restaurant will go before LD&T on August 28. Attorney Singler will be working on a draft of the Binding Elements which will be distributed to the Commissioners for review and input.

Mr. Rusty Wells of 503 Croydon Ct. asked the Commissioners if they were aware of anything that might be needed by the family whose home was recently damaged by a fire.

Mr. & Mrs. Robert Clem of 9014 Linn Station Road asked what was to be planted in median at Linn Station and Hogarth where six trees and other growth have been removed. Commissioner Wagner said no decision has been made but there will be new plantings after the city arborist has made a recommendation. They were also concerned about the condition of a neighbor’s lawn and a number of speeders along Linn Station. The police will be asked to patrol more frequently in this area.

Mr. John Briscoe of 9100 Linn Station Road suggested the minutes of the Commission meeting be distributed to residents. C.A.O. Leidgen told him that the minutes are always available on the Hurstbourne web site after they have been approved by the Commission.

Mr. Brian Evans of Jefferson Development gave the Commission an update on the remainder of the land to be developed on the Vinings property. They are looking at the possibility of restaurants and upscale apartments but nothing has been finalized at this point. Mr. Evans explained that the preparation for the development plans to be presented to Metro Louisville may take approximately two months after which time they will be back to the Hurstbourne Commission for approval. There was discussion between the Commission and Mr. Evans regarding some of the proposed buildings.


Commissioner Dahlem made the motion to approve the minutes of the July 22, 2014 regular meeting of the Commission; his motion was seconded by Commissioner Jackson. Motion carried.

TREASURER’S REPORT – Treasurer Bennett

Treasurer Bill Bennett reported that the statements for the end of the fiscal year are not yet available as there are still some outstanding expenses.



ATTORNEY’S REPORT – Attorney Singler

Attorney Singler updated the Commission on various enforcement issues.

Attorney Singler distributed an update to the fire code which should be adopted at a future meeting if it hasn’t already been adopted.


No report.

MAYOR’S REPORT – Mayor English

No report.


No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch

No report.


Commissioner Jackson reported that the City received a request from a resident to construct a fire pit, grill and patio; all to be covered by a detached structure that does not comply with city building code. Mr. Jackson said that he explained to the resident that if he wished to obtain a variance for his project, he needed to bring the matter before the full Commission.

Mr. Jackson updated the Commission regarding an offer to purchase a building for use as City Hall. He explained that the previous contingent offer was not accepted by the seller, and that if City was to make any further offer, it needed to do so by the seller’s deadline of Wednesday, August 13, at 5:00 p.m.
After a discussion, Commissioner Jackson made the motion that the Commission increases its previous Offer by $75,000 and such offer be delivered to the seller by 5:00 p.m. on August 13, 2014 with the stipulation that the seller respond by 5:00 p.m. on August 18, 2014. The motion was seconded by Commissioner Hubbuch. Mayor English, Commissioner Jackson, and Commissioner Hubbuch voted aye; Commissioner Wagner abstained; and Commissioner Dahlem voted nay. Motion carried 3-1-1."

PUBLIC WORKS REPORT - Commissioner Wagner

Commissioner Wagner reported on the bids for the annual paving contract which were opened and read at City Hall at 11:00 a.m. on August 8. Five contractors made bids ranging from $119,803 to $178,092. Commissioner Hubbuch made the motion to accept the lowest bid of $119,803 by Riverside Paving. His motion was seconded by Commissioner Dahlem. Motion carried.

Commissioner Wagner presented the latest renderings for entrance signs to be constructed at Linn Station Road and Hurstbourne Lane. Commissioner Dahlem made the motion that the Commission proceed with bidding this project based on those renderings but to also include conduit for future lighting. His motion was seconded by Commissioner Hubbuch. Motion carried.


At 7:00 p.m. Commissioner Wagner made the motion to adjourn; her motion was seconded by Commissioner Dahlem. Motion carried.