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Commission Meeting

Tuesday, September 23, 2014
September 23, 2014

MINUTES
REGULAR MEETING
September 23, 2014
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY


Mayor Bob English called the meeting to order.

ROLL CALL

C.A.O. Leidgen conducted the roll call. A quorum of the Commission was present.

Present: Bob English, Mayor
Ed Dahlem, Commissioner
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Lois Wagner, Commissioner

Others: Jim Leidgen, C.A.O.
John Singler, City Attorney
Bill Bennett, Treasurer
Chris Crumpton, City Engineer
Faye Tanner, Recording Secretary

PLEDGE

The Pledge of Allegiance was led by Mayor English.

RECOGNITION OF GUESTS

Mr. Eric Effinger of 9101 Nottingham Parkway was present to make the Commission aware of problems at the creek by his house which floods during severe rain storms. Commissioners stated they were aware of flooding in this area and previously advised Metropolitan Sewer District (MSD) of this problem. Engineer Crumpton said it is an active project with MSD, and he will get in touch with them again to determine what corrections may be planned.

APPROVAL OF MINUTES

Commissioner Jackson made the motion to approve the Minutes of September 9, 2014; his motion was seconded by Commissioner Wagner. Motion carried.

TREASURER’S REPORT – Treasurer Bennett

Treasurer Bill Bennett reported that approximately 88% of the City’s ad valorem taxes have been received.

BUSINESS ITEMS

Municipal Order 14-16 Relating to Check Register Approvals for August 2014 was placed on the table for action. Commissioner Wagner made the motion to approve MO 14-16; her motion was seconded by Mayor English. Motion carried.

ATTORNEY’S REPORT – Attorney Singler

Attorney Singler reported on the possibility of annexation by municipalities in Jefferson County, whether the land is in unincorporated Jefferson County or as a merger between cities. He explained that state law requires the approval of Metro Louisville before any annexation is allowed.

ADMINISTRATOR’S REPORT – C.A.O. Leidgen

C.A.O. Leidgen asked the Commission for input for the next Hurstbourne Herald.

C.A.O. Leidgen presented the City’s Call Traffic Log.

Mr. Leidgen presented a copy of the letter that was sent to residents regarding Hurstbourne’s Street Canopy Campaign. This program will allow residents to purchase up to two trees on a 50/50 cost share to be planted at approved locations in front or side yards.

MAYOR’S REPORT – Mayor English

Mayor English expressed his appreciation to Commissioner Wagner for arranging the city concert which was held on September 14.

PUBLIC WORKS REPORT - Commissioner Wagner

Commissioner Wagner thanked those who helped with the concert and reported that the excess food had been given to the Franciscan Mission House.

The entrance at Nottingham is completed along with landscaping.

City Engineer Chris Crumpton reported that the ADA Sidewalks Improvement Project has started.

Bids have been received for the proposed entrance project on Linn Station at Hurstbourne. Mr. Crumpton reported that the State is now requiring a $10,000 bond, and they also require break away foundation in case of an accident. Commissioner Wagner made the motion to accept the low bid of $78,655 from Lawrence & Associates; her motion was seconded by Commissioner Hubbuch. Motion carried.

C.A.O. Leidgen reported he has received complaints regarding the length of the wait time at the street light for those turning left from northbound Hurstbourne Lane onto Williamsburg Plaza. He thought a flashing yellow caution light at that location like others along Hurstbourne would expedite the traffic in the area. Commissioner Jackson made the motion that C.A.O. Leidgen contact the Kentucky Department of Transportation requesting this change; his motion was seconded by Commissioner Hubbuch. Motion carried.

Mr. Leidgen reported that the wood fence in the common area along Linn Station at Oxmoor Woods needs to be cleared of overgrowth and contains sections that need to be repaired or replaced. The Commission asked him to take care of this matter.

CODE ENFORCEMENT/SANITATION REPORT – Commissioner Jackson

The City’s junk pick-up day will be on October 11.

Commissioner Jackson will be working toward having a shredder brought into the City some time after the first of the year for residents’ use.

Commissioner Jackson said Hurstbourne County Club will be paving the rear entrance and exit located at the end of Seaton Springs at Dennington Drive. He has been approached by members of their Board to determine if the City would pay half of the expense of paving the road surface from Laughton Lane to Dennington since many Hurstbourne residents use that as a cut-through. It was decided that the city could not help in this endeavor as the road is on private property and it would set a precedent for other requests.

Commissioner Jackson stated there is a sinkhole in the street on Hatherleigh. C.A.O. Leidgen said he believes this is a problem for the Louisville Water Company, and he will follow up with them.

Commissioner Jackson referred to self-adhesive magnetic “City of Hurstbourne” stickers given to a contractor to display on his vehicle while he was working in the city. Mr. Jackson stated that the stickers could present potential liability to the City of Hurstbourne. Attorney Singler responded that he believed the stickers do not expose the City to additional risk and the City has adequate liability coverage. After a discussion, it was decided to instruct the contractor to remove any City of Hurstbourne magnetic stickers when not working in the City.

Several lights on Linn Station Road are out.

PUBLIC SAFETY REPORT – Commissioner Hubbuch

Commissioner Hubbuch reported three mailboxes had been knocked down in a recent accident and have been replaced.

GENERAL GOVERNMENT REPORT – Commissioner Dahlem

No report.

ADJOURNMENT

At 6:10 p.m. Commissioner Dahlem made the motion to adjourn; his motion was seconded by Commissioner Jackson. Motion carried.