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Commission Meeting

Tuesday, October 13, 2015
October 13, 2015

 MINUTES

REGULAR MEETING
October 13, 2015
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY
 
 
Mayor Mary Schneider called the meeting to order.  
 
ROLL CALL
 
In C.A.O. Leidgen’s absence, Attorney John Singler conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Rusty Wells, Commissioner
Lois Wagner, Commissioner
 
Others John Singler, City Attorney
Present: Chris Crumpton, City Engineer
    Faye Tanner, Recording Secretary
 
 
PLEDGE
 
The Pledge of Allegiance was led by Mayor Schneider.
 
RECOGNITION OF GUESTS
 
Metro Louisville Police Office Randall Moore was present to answer any questions the Commission might have regarding the City’s police coverage.
 
APPROVAL OF MINUTES
 
Commissioner Jackson made the motion to approve the minutes of the regular meeting of September 22, 2015; his motion was seconded by Commissioner Wells.  Motion carried.
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
BUSINESS ITEMS
 
None.
 
 
 
ATTORNEY’S REPORT – Attorney Singler
 
Attorney Singler said the meeting of the Code Enforcement Board regarding the Leicester Court matter has been tentatively rescheduled for October 20 at 5:30 p.m.     
 
Attorney Singler referred to the City’s delinquent taxes and asked how the Commission wants him to proceed with this matter.  Foreclosure is an option, but it was decided at this time that Attorney Singler should continue to send letters requesting arrangement for payment.
 
CITY ENGINEER’S REPORT – Engineer Crumpton
 
City Engineer Chris Crumpton reported that the paving work in the City is complete except for some striping.
 
The ADA Sidewalk project is complete at the new City Hall building.  Mr. Crumpton is looking at pricing for railings to be installed as part of this project.
 
Lawrence & Associates is still working on the ADA project on Colonel Anderson.
 
A meeting will be scheduled this week with the masonry contractor for the entrance projects.
 
Precision Concrete Cutting has worked on Bedfordshire as a test case for their street shaving process, and Engineer Crumpton asked the Commissioners to go by and look at it and give their opinions.  
 
Engineer Crumpton said he has been trying to finalize the cost for the “pavement rejuvenation” project to be done on Marlboro Circle since there have been other expenses added since the original estimate.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
No report.
 
MAYOR’S REPORT – Mayor Schneider
 
At the August 11 meeting, there had been a spreadsheet distributed to the Commission which indicated the administrative assistant’s salary, benefits, etc., and it was stated at that time that this spreadsheet should be included with the minutes of that meeting.  However, that has not yet been posted on the City’s website.  After discussion, Mayor Schneider made the motion that this spreadsheet be included with the minutes of this meeting (the October 13, 2015 meeting) and that notice be included that it refers back to the August 11, 2015 minutes.  Her motion was seconded by Commissioner Jackson.  Motion carried.
 
Mayor Schneider reported she has been working with Victoria Lemke and Trisha Sikkema on coordinating the move to the new City Hall building.  She asked Mrs. Lemke to provide a spreadsheet which itemizes all of the projected expenses for the move.  The estimated cost is $40,957.  Commissioner Wells noted that the dumpster pad at the new building is in bad shape.  Mr. Crumpton will talk with Lawrence & Associates about repairing or replacing that pad.  The move-in date should be the first week in November.  
 
PUBLIC WORKS REPORT – Commissioner Wells
 
Junk Pick-up Day will be October 17.
 
The Storm Water Advisory Committee met prior to this meeting, and Commissioner Wells distributed a summary identifying some of the problem flooding areas and possible solutions at various locations. 
 
Commissioner Wells reported that a party has expressed interest in renting space on the first floor of the new City Hall building.  
 
The tree removal project has just been completed.
 
PUBLIC SAFETY REPORT – Commissioner Hubbuch
 
No report.
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
Commissioner Jackson distributed a draft of the new appraisal form for City employees and asked the Commissioners to look at it and give him their comments by late December.  He said his plans are to have two evaluations each year for employees.
 
Commissioner Jackson said he would like to check with the banks in the City to determine the rates they provide and the fees that are charged.
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
Commissioner Jackson said he has noticed that Rumpke has not been taking all the garbage totes back to the houses from the curb.  Since their cost to the City was based on that service, Commissioner Wagner will check into this.
 
ADJOURNMENT
 
At 5:05 p.m. Commissioner Hubbuch made the motion to adjourn.  His motion was seconded by Commissioner Wagner; motion carried.