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Commission Meeting

Tuesday, October 11, 2016
October 11, 2016


October 11, 2016
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present: Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Rusty Wells, Commissioner
Lois Wagner, Commissioner
Present: John Singler, City Attorney
Chris Crumpton, City Engineer

The Pledge of Allegiance was led by Mayor Schneider.
Residents Judy Clark of 300 South Lyndon, Sandra S. Boone of 8224 Paddington Drive, and Amy Craft of 3055 South Lyndon Lane were present to express their concerns regarding current conditions of the house located at 302 South Lyndon Lane.  Since the house is currently empty, they requested that           C. A. O. Jim Leidgen follow up with the management company and the owner of the property to see what could be done regarding the poor maintenance of the dwelling.  In addition, they expressed their concerns with future renters of the house and how the property’s appearance does not match the surrounding homes. 
Judy Clark also inquired about removal of speed humps on South Lyndon Lane.  City Attorney Singler quoted a City ordinance which states the process of speed hump removal is the same as the process for installation except for speed humps which existed prior to the ordinance. The process must also include gathering a petition from homeowners, support for removal of speed humps must be over 70% and there would be a cost sharing for removal by supporting residents. Mr. Singler added that the City retains the right to make the final decision regarding any installation or removal of speed humps. 
Mr. Barry Gorter, of 512 Westerham Court, was present and asked for a variance regarding the construction of a pool house he would like to be detached. After much discussion, City Attorney Singler quoted a City ordinance which states the structure must be attached.   Mr. Gorter stated that he will attach the pool house to the main home using a breezeway / trellis connection in order to comply with the ordinance. 
Commissioner Hubbuch made a motion to approve the minutes of the regular meeting of September 27, 2016. Commissioner Jackson seconded the motion; motion carried unanimously.
No business items.
ATTORNEY’S REPORT – Attorney Singler
After two changes were made, (a) Historic Mix and deleting Section 91.07 which states that the sidewalk responsibility is on the individuals, City Attorney Singler conducted second reading of Ordinance 16-08 “AN ORDINANCE RELATING TO REGULATION OF ANY CUTS, OR CONNECTIONS, TO THE CITY OF HURSTBOURNE RIGHT OF WAY AND CREATING AN ENCROACHMENT PERMIT PROCESS”.  Commissioner Jackson made a motion to approve second reading and adoption of Ordinance 16-08.  His motion was seconded by Commissioner Wagner.  Roll call vote was taken:  Mayor Schneider—yes, Commissioner Hubbuch—yes, Commissioner Jackson—yes, Commissioner Wagner—yes, and Commissioner Wells—yes. Ordinance 16-08 was enacted with a 5-0 vote.      
TREASURER’S REPORT – Treasurer Bennett
No Report.
CITY ENGINEER – Engineer Crumpton
Engineer Crumpton reported that he is still waiting to hear from MSD to discuss implementation and funding options.   
The sidewalk shavings by Precision Concrete is in full progress and is looking good.
MAC Construction has scheduled street paving for this fall. 
C.A.O. Leidgen reported that a resident at 700 Oxmoor Woods Parkway requested to be reimbursed for fencing which he replaced that is attached to the City’s entrance wall. After much discussion, the Commission declined to compensate the resident.   
Mr. Leidgen stated that he delivered a lease proposal to Neel Shaffer on Friday, September 30, 2016. The terms were two years at the same rate at $2100 a month or a one-year lease with a one-year option at $2692. In addition, there was language inserted that requires a 90-day advance written notice in the case of non-renewal at the end of the lease term. Mr. Leidgen asked Mr. Shaffer for a response by October 15, 2016.
To a question about the possible sale of the building on Leesgate to Mortenson Dental, Mr. Leidgen stated there has been no update on that transaction. 
Regarding installation of security camera system for City Hall, Mr. Leidgen reported that our I.T. person; Jonathan Robertson had begun setting up the system.    

No report.
PUBLIC WORKS REPORT – Commissioner Wells 
Commissioner Wells reported that a 5K walk is scheduled at Lowe Elementary School on October 29, 2016. A Reach Alert is scheduled prior to that event. The Metro police and JCPS will provide safety patrols to be present.
Mac Construction, the low bidder, will begin their street paving soon.
Concerning certain 2017 contracts, there are fixed, non-escalating guaranteed rate clauses for                            1) Turf Mowing Services, 2) Landscape Gardiner Services, 3) Chemical Application Services and 4) Irrigation Services.  The only contract subject to rate negotiation is Horticulture Consulting.  The City will get with Andrea Hanlon to try to renew at the same rate as well. 
PUBLIC SAFETY – Commissioner Hubbuch
Commissioner Hubbuch distributed and quoted KRS 189.70 regarding the legal use of sidewalks.   
The light pole at S. Lyndon has been replaced by LG&E at no cost to the City.  In the future, all light poles will be made of metal rather than fiberglass. Three mailboxes that were knocked down have been replaced.
In the September 2016 issue of the Hurstbourne Herald there was a segment called “Traffic in Hurstbourne by the Numbers”.  Due to that article, Commissioner Hubbuch received an email from a resident stating that stop signs at Seaton Springs, Leighton Circle and Rugby are ignored by drivers.
Commissioner Hubbuch suggested that an article should be placed in the Hurstbourne Herald encouraging citizens that walk or jog on our streets wear reflective clothing in order to be more visible. 
Mr. Jackson requested that C.A.O. Leidgen contact the representatives with PRG about their listing activities and prospects to rent the open office space.  He also asked for follow up regarding the space next door that is up for renewal at the end of the year.
Commissioner Jackson asked that in the future, Trish Sikkema sort checks that need signing by designated departments for the appropriate managing Commissioner to sign.  
No report.
Commissioner Jackson made the motion to adjourn at 6:38 p.m.  His motion was seconded by Commissioner Wagner.  Motion carried unanimously.