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Commission Meeting

Tuesday, February 28, 2017
February 28, 2017

 MINUTES

REGULAR MEETING
FEBRUARY 28, 2017
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KY 
 
Mayor Mary Schneider called the meeting to order.
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney
Chris Crumpton, City Engineer 
PLEDGE
The Pledge of Allegiance was led by Mayor Schneider.
 
RECOGNITION OF GUESTS
 
Stacy Roof, 3112 Creekside Drive, Louisville, Kentucky, 40241 and a member of the Louisville Restaurant Association, was present to discuss the ability to serve alcohol on Sundays during certain hours in the City of Hurstbourne.  She pointed out that the City’s current hours do not mirror that of the City of Louisville.  
 
APPROVAL OF MINUTES
 
Commissioner Wagner moved to approve the minutes of the regular meeting of January 24, 2017; her motion was seconded by Commissioner Jackson. Motion carried unanimously.

NEW BUSINESS ITEMS
 
Municipal Order 17-08—Relating to Appointing Members to the Code Enforcement Board.         City Attorney Singler stated there will be a future meeting with the potential candidates for the position of Hearing Officer and for a one year term alternate member.  Commissioner Wagner made a motion to approve    MO 17-08; her motion seconded by Commissioner Jackson.  Motion carried unanimously.          
 
Municipal Order 17-14—A Municipal Order Extending the Landscape Gardner Contract for One Year, under the same Terms, Conditions, and Pricing. 
Commissioner Wagner made a motion to accept MO 17-14; her motion seconded by Mayor Schneider. Motion carried unanimously.  
 
Municipal Order 17-15—A Municipal Order Extending the Turf Mowing Services Contract for One Year, under the same Terms, Conditions, and Pricing. 
Commissioner Hubbuch made a motion to accept MO 17-15; his motion seconded by Commissioner Jackson. Motion carried unanimously.   
 
Municipal Order 17-16—A Municipal Order Authorizing Chemical Services Contract for One Year, under the attached Terms, Conditions, and Pricing. 
Commissioner Hubbuch made a motion to accept MO 17-16; his motion seconded by Commissioner Jackson. Motion carried unanimously. 
 
Municipal Order 17-17—A Municipal Order Extending the Irrigation Services Contract for One Year, under the same Terms, Conditions, and Pricing. 
Commissioner Hubbuch made a motion to accept MO 17-17; his motion seconded by Commissioner Jackson. Motion carried unanimously.  
 
Municipal Order 17-18—A Municipal Order Approving Snow Removal Contract. 
Commissioner Hubbuch made a motion to accept MO 17-18; his motion seconded by Commissioner Wagner. Motion carried unanimously. 
 
Municipal Order 17-19—A Municipal Order Relating to Approving a Video Surveillance Policy for the City of Hurstbourne. After much discussion regarding the accessibility of the security system by Commissioners along with the City staff, Mayor Schneider reminded the Commission that the surveillance system is for the safety of the staff and not for monitoring. In addition, she requested that signs be posted outside City Hall stating that the property is under video surveillance.   Commissioner Hubbuch made a motion to accept MO 17-19; his motion seconded by Commissioner Hancock. Motion carried with a 4-1. 
 
City Attorney John Singler distributed Ordinance 17-02 Series 2017 “AN ORDINANCE RELATING TO REVISIONS TO CODIFIED CHAPTER 111”.  Mr. Singler reported that the City of Hurstbourne had never adopted the extended hours of 4 a.m. and suggested the City remain with the extended hours of      12 a.m. and 2 a.m.  This ordinance will quote the opening hours of 10 a.m. for Special Sunday retail drink. Commissioner Hubbuch made a motion for introduction and first reading of Ordinance 17-02, Series 2017; his motion seconded by Commissioner Jackson.  Motion carried unanimously. 
 
Commissioner Hubbuch asked for clarification regarding the binding element within the Vining’s property development plan where a $60,000 water abatement charge is to be paid by upon development and occupancy of certain designated lots. City Engineer Crumpton explained when the binding element was created the $60,000 amount appeared obtainable. However, since that time, the storm water fee has been divided among the lots that have been sub-divided and some may not pay the fees because the buildings were retained and restored. The justification is that since some lots may not redevelop, there could be a $15,000 shortage of $60,000 as proposed.  After a discussion, City Attorney John Singer proposed to assess proportionate shares of the charge to the two lots where buildings were redeveloped and restored for use.
 
Committee Reports
 
There were no committee reports on Investments, HSWAC or Road Closures.   
 
MAYOR’S REPORT
 
Mayor Schneider reported she and C.A.O. Leidgen attended the Jefferson County League of Cities monthly meeting where Tony Parrott from MSD made a presentation. MSD wants to increase their rates for capital improvements to drainage pipes placed under the City that are over 100 years old and are at risk of failing. MSD is seeking to gain support for these projects by getting out to the residents before the plan goes before Louisville Metro Council. Therefore, MSD will attend the City of Hurstbourne Commission meeting for an updated presentation at the end of March.  She recommended that the Storm Water Advisory Committee be advised of this meeting so that they may attend.  In addition, Metro Council Member Marilyn Parker will have the same presentation in April at a district meeting.  
 
PUBLIC SAFETY – Commissioner Hancock
 
Commissioner Hancock stated he met with police, and crime has increased in the past 30-60 days in Hurstbourne and the surrounding areas. The goal is to increase the visibility of the police. Another issue of concern is sexual crime in the hotel area on Blairwood Road and a future meeting was suggested with the hotels to help resolve this issue.  C. A. O. Jim Leidgen stated that he had researched area crime reports and will supply data.   
 
PUBLIC WORKS—Commissioner Hubbuch
 
No report.   
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
Commissioner Jackson reported that the Shred-It event will occur on April 1st.  There is a safety concern regarding a raised sidewalk on Croydon Circle which could cause a potential accident. City Engineer Crumpton stated he would look at it. Concerning rental spaces at City Hall, there are spaces on the second floor that are still available.   
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report.
 
ATTORNEY’S REPORT – Attorney Singler
 
No report.
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
CITY ENGINEER – Engineer Crumpton
 
No report. 
       
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
C.A.O. Jim Leidgen distributed the C. A. O. Management Report.  He provided a Hurstbourne Hearld draft and asked that anyone who has additional ideas to please submit them.
 
Concerning street closures, he reported that original letters along with follow up letters and phone calls to citizens about this matter have gone unanswered. Mr. Leidgen stated he would again send letters and personally follow up with these individuals to gain their input. 
 
Mr. Leidgen obtained an estimate for additional handrails for the back of City Hall. All Commissioners agreed and gave Mr. Leidgen permission to purchase them. In addition, Trisha Sikkema, financial assistant for the City of Hurstbourne, needs a new computer.  All Commissioners agreed and gave permission for the purchase. 
 
Mayor Schneider stated that an approval for MO 17-13 Relating to Check Register Approvals for January, 2017 was needed.  Commissioner Jackson made a motion for approval; his motion was seconded by Commissioner Hubbuch. Motion carried unanimously. 
 
ADJOURNMENT    
 
Commissioner Hubbuch made the motion to adjourn at 6:25 p.m.  His motion was seconded by Commissioner Jackson.  Motion carried unanimously.