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Commission Meeting

Tuesday, April 11, 2017
April 11, 2017

 MINUTES

REGULAR MEETING
APRIL 11, 2017
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KY 
 
Mayor Mary Schneider called the meeting to order. 
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor
                Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney
 
PLEDGE
The Pledge of Allegiance was led by Mayor Mary Schneider.
 
RECOGNITION OF GUESTS
 
No guests were present. 
 
APPROVAL OF MINUTES
 
The topic of Horticulturist, Andrea Hanlon was discussed at the March 28, 2017 meeting regarding her contract with the city.  Because the minutes did not reflect that discussion, Mayor Schneider requested that portion be inserted into the March 28, 2017 minutes. After C. A. O. Jim Leidgen read aloud the section regarding Ms. Hanlon; Commissioner Hubbuch moved to approve the minutes as amended and his motion was seconded by Commissioner Jackson. Motion carried unanimously.
 
Mayor Mary Schneider reminded the Commission that all contracts exceeding $20,000 should be placed out for bid and that all Commissioners should know about renewed contracts.  City Attorney John Singler added that all municipal orders regarding contract renewals will be discussed at the next Commission meeting. Mayor Schneider added that she wants it clearly stated in all contracts who is responsible for designated duties and if there will be any additional charges. 
 
She further explained that in the case of the Chemical Services Contract, we must be sure that with the change from Vaughn Chemical Service to Pro Turf, the materials and services provided to the City are indeed the same. In other words, we are comparing “apples to apples.”       
 
Commissioner Jackson added he would like it clarified if Bramer Brothers or Greenscapes has an arborist.  He also stated while cost savings are important, it is equally important to maintain the beauty of the city. It may cost more, but it is worth it even if we have to step it up a notch or two.    
 
NEW BUSINESS ITEMS
 
Resolution No. 17-01—Authorization to Defend Louisville Metro Litigation against Jefferson County Cities was placed on the table for discussion. City Attorney John Singler explained that the City of Louisville has challenged the State of Kentucky, the Jefferson County League of Cities, and all 82 cities in Jefferson County because of the legislation passed on the 109 Board. There is a movement by the cities to form a joint defense for litigation which is estimated to cost from $1,000 to $2,500 per City. Commissioner Jackson made a motion to authorized Mayor Mary Schneider to designate up to $1500 for the defense of this litigation; his motion seconded by Commissioner Wagner.  Motion carried unanimously. 
 
Attorney Singler further explained that an additional component of Resolution No.17-01, as recommended by Members of the Jefferson County League of Cities, calls for Mayor Schneider to be authorized to represent the Commission on behalf of the city. Commissioner Hubbuch made a motion to adopt Resolution No. 17-01; his motion was seconded by Commissioner Jackson. Motion passed unanimously. 
 
Committee Reports
 
There were no committee reports on HSWAC or Road Closures. However, Commissioner Jackson added an update regarding the Investment Committee. As quoted in the March 28, 2017 minutes, a certificate of deposit for $245,000 was invested at JP Morgan / Chase at a rate of one percent for a nine month term. The designated The FDIC insured depository bank selected by JP Morgan / Chase was changed to Synchrony Bank.   
 
MAYOR’S REPORT
 
Mayor Schneider said she had received a notice on a public hearing at Metro Planning and Design regarding the Vining’s Apartments. City Attorney John Singler responded that he will attend and report to the Commission the results of that meeting. 
 
PUBLIC SAFETY – Commissioner Hancock
 
Commissioner Hancock reported there were recent activities in the parking lot of the old Value Food Market. The incident was reported to the police.
 
PUBLIC WORKS—Commissioner Hubbuch
 
No report.
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
Commissioner Jackson commented that he wants to continue to have an annual family picnic at Lowe Elementary because the location was so accommodating for our citizens. Commissioner Hubbuch agreed and commented there are ongoing conversations about the annual picnic. The topic will be presented to the Commission in future meetings. 
 
In addition, Commissioner Jackson stated the Commission had discussed placing bike lanes on Nottingham Parkway and he would like to bring the subject back to the table. Commissioner Wagner recommended that residents who would be affected by this action be sent a letter to gain their opinion prior to such a project. It was decided that Commissioners Hubbuch and Hancock would work with CAO Leidgen on the matter and report their findings to the Commission at a future meeting.
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report.
 
ATTORNEY’S REPORT – Attorney Singler
 
No report.
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
CITY ENGINEER – Engineer Crumpton
 
No report.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
Regarding Commissioner Jackson’s question brought up at the last meeting about a certain driveway on Oxmoor Woods Parkway where the resident paved his apron and cut into the street, Mr. Leidgen believes that this was done several years ago. He also stated that there are no records to support such a project. He will continue to pursue the issue. 
 
MSD PRESENTATION

Mr. Tony Parrott of MSD reported on the conditions of the severely aged and overburdened systems throughout the County. He also brought up capacities and failures, the Federal Consent Decree, much needed capital improvement projects and how to pay for such projects.  His presentation was then followed by questions brought up by several residents.
 
ADJOURNMENT    
 
At 7:16 p.m., Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Wagner. Motion carried unanimously.