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Commission Meeting

Tuesday, May 09, 2017
May 9, 2017

 MINUTES

REGULAR MEETING
MAY 9, 2017
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KY 
 
In the absence of Mayor Mary Schneider, Commissioner Hubbuch acting as Mayor Pro-Tem called the meeting to order. 
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present:
                Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Norb Hancock, Commissioner
 
Others
Present: John Singler, City Attorney
 
PLEDGE
The Pledge of Allegiance was led by Mayor Pro-Tem Hubbuch. 
 
 RECOGNITION OF GUESTS
 
No guests were present.
 
APPROVAL OF MINUTES
 
Commissioner Jackson moved to approve the April 25, 2017 minutes as distributed; his motion was seconded by Commissioner Hancock.  Motion carried unanimously. 
 
NEW BUSINESS ITEMS
 
None.
 
Committee Reports
 
There were no committee reports on Investments, HSWAC or Road Closures. However, Commissioner Jackson asked C. A. O. Jim Leidgen to follow up with phone call and letters to inquire about their level of interest in signing for road closure on their particular streets.   
 
Jobs in Progress/Special Projects and Events
 
Commissioner Hubbuch reported that he will soon be meeting with City Engineer Crumpton and             C. A. O. Jim Leidgen to discuss upcoming paving and sidewalk projects. 
 
MAYOR’S REPORT
 
No report. 
 
PUBLIC SAFETY – Commissioner Hancock
 
No report. 
 
PUBLIC WORKS—Commissioner Hubbuch
 
No report. 
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
No report.
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report.
 
ATTORNEY’S REPORT – Attorney Singler
 
City Attorney John Singler distributed a letter from the Vinings Apartments requesting that the City write a letter to MSD in support of their efforts to clean up the creek between Chipotle and Skyline Chili. He further explained that the Jefferson Development Group hired a nursery to replant after the clean-up and a sample list of planting replacements was included. With the agreement of those Commissioners in attendance, Attorney Singler stated that he will write a letter of support for the Vinings Apartments and will copy to all the Commissioners. 
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
CITY ENGINEER – Engineer Crumpton
 
No report.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
C. A. O. Jim Leidgen reported that he had approached the tenants on the second floor of City Hall and they agreed to lease the unit for another year. Commissioner Jackson suggested when the lease is finalized; Mr. Leidgen could mention that the City will be willing to work with them on the rate of additional space.   However, the tenants must contact the City regarding this matter within the one-year lease timeframe. 
 
For discussion purposes only, Mr. Leidgen distributed a draft of a municipal order regarding Professional Services Agreement; Arborist. Mr. Leidgen thought it was necessary to insert a segment on page one of the agreement regarding the arborist’s certification requirements. He added that this is the only change to the agreement.  Commissioner Hubbuch remarked that he appreciated the expediency of City Attorney John Singler and C. A. O. Jim Leidgen regarding this issue and for emailing this MO draft out so quickly to all the Commissioners. This enables the Commissioners two weeks to review the draft prior to the next meeting. In addition, he asked that a hard copy of the draft go to Mayor Schneider and Commissioner Wagner. 
 
Mr. Leidgen also distributed a draft of a municipal order, for review and discussion only, regarding Approval of Special Event-2017 City Concert/Picnic. This draft illustrated such items as location, food, entertainment, promotions, public safety, and the estimated budget for this event.  He added that he had researched budgeted amounts for prior events and the range was $5000 to $7000. Commissioner Jackson objected to the proposed location of the Picnic and requested that Lowe Elementary School be contacted to see if their parking lot will be available.  He felt the facility provides better off-street parking and safety for the citizens. After much discussion, Commissioner Hubbuch stated that Lowe Elementary will be contacted and the date of the event will be discussed. 
 
 
ADJOURNMENT    
 
At 5:07 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Hancock.  Motion carried unanimously.