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Commission Meeting

Tuesday, July 11, 2017
July 11, 2017

 MINUTES

REGULAR MEETING
JULY 11, 2017
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KY 
 
 
Mayor Mary Schneider called the meeting to order. 
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor
                Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney
Chris Crumpton, City Engineer 
PLEDGE
The Pledge of Allegiance was led by Mayor Mary Schneider.
 
RECOGNITION OF GUESTS
 
Representing Rumpke Sanitation were Mr. Bill Rumpke III, Chris Pierce, Eric Curtis, and Kevin Vernon. They addressed the Commission regarding ongoing issues in Hurstbourne on sanitation pickup days especially regarding recycling. Mr. Rumpke expressed his concern and pledged to quickly resolve any problems the residents are experiencing. Mr. Pierce added that an appointed employee from Rumpke is being designated for collection days and will address any problems personally. In addition, she will consult with the City staff to promptly resolve any complaints they may receive from residents.  They assured the Commission they want to continue their good service.  
 
C. A. O. Jim Leidgen stated that he would prefer clear directions from Rumpke so the residents know precisely how and where to place their containers. After much discussion, Mr. Rumpke promised to contact Mr. Leidgen regarding placements of totes and the onset of the new liaison from their company.  
 
 
APPROVAL OF MINUTES
 
Commissioner Jackson made a motion to approve the June 20, 2017 minutes; his motion was seconded by Commissioner Hubbuch with a minor change under Code Enforcement/Sanitation. With that change, the motion carried unanimously.
 
NEW BUSINESS ITEMS
None
 
COMMITTEE REPORTS, JOBS IN PROGRESS/SPECIAL PROJECT AND EVENTS
 
Under Road Closures, Commissioner Jackson reported that two roads are approved for closure. City Engineer Chris Crumpton added that the field work has yet to be completed. Commissioner Wagner stated that she will once again attempt to contact a resident on Egham to gain their signature.  
 
C. A. O. Jim Leidgen reported that Greenscapes was given authorization to begin on the irrigation located at Williamsburg Plaza. He added that because of this project, an City-wide inventory system of identifying aging pipes, controllers, valves and the like was created and initiated.
 
Mr. Leidgen reported that HSWAC made some improvements on the creek located on Nottingham. He added that City Engineer Crumpton is in the process of identifying other locations that command attention. 
 
Mr. Leidgen stated that Tony Parrot of MSD had contacted the City of Hurstbourne asking for a statement of endorsement regarding the upcoming hike increase.  MSD is addressing Metro Council on Thursday, July 13, 2017 requesting approval of a proposed 20 % hike and is asking Hurstbourne, as well as other cities, to endorse this request. After a discussion, it was agreed that a general and qualified endorsement letter containing no specific amounts, terms and details will be written and sent on behalf of the Commission. Commissioner Jackson added that the letter should state that the City of Hurstbourne has serious flooding issues and the increases should fund storm water flooding in residential areas.  
 
Commissioner Hubbuch made a motion to dissolve the Bike Lane Committee.  He further explained that the committee was created to review the project of placing bike lanes in the City of Hurstbourne and they have concluded it is not viable at this time; therefore, a committee is no longer needed.  His motion was seconded by Commissioner Wagner. Motion carried unanimously.    
 
MAYOR’S REPORT
 
Mayor Schneider asked City Attorney John Singler about House Bill 246.  Mr. Singler replied that the injunction was denied and the court is searching for a final date for arguments which will probably be at the end of August. This will be in the Franklin Circuit Court and he will attend. Commissioner Hubbuch asked about the lawsuit funding. Mr. Singler reported that over $30,000 has been invoiced and approximately $20,000 remains in escrow. He added there will most likely be another request for money from the cities.    
 
PUBLIC SAFETY – Commissioner Hancock
 
Commissioner Hancock reported on the recent incident involving an assault and fatality. He stated that there is an ongoing investigation. Due traffic issues, there will be an increase in police presence. In addition, due to speeding on Hurstbourne Parkway from Shelbyville Road to Linn Station Road by McDonald’s, a request has been submitted to LMPD to increase traffic monitoring and with an electronic speeding sign to be placed for visibility purposes. Mr. Hancock distributed brochures highlighting the Vining’s Apartments in Hurstbourne. In the future, this area will also be patrolled for any activity.    
 
PUBLIC WORKS—Commissioner Hubbuch 
 
Commissioner Hubbuch reported that a tree was struck by lightning on Seaton Springs and it along with other debris were removed. He distributed a report that stated there had been several meetings, discussions with staff, vendors, and others on a series of projects or proposals on an on-going basis. A few of the areas of discussion include street paving, engineering study to determine why some streets deteriorate faster than expected, implementation of ADA project, storm water drains upgrades, city signage, storm water projects, Williamsburg irrigation project, plans for proposed 2018 irrigation system upgrade plus the September 10, 2017 picnic. The arborist is conducting evaluations of the tree stand and will submit his proposal for removals and replacements. In planning for fiscal year 2018, proposed projects will be presented to the Commission in the form of a municipal order to better document approvals of any expenditure associated with each project. 
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
No report. 
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
No report. 
 
ATTORNEY’S REPORT – Attorney Singler
 
City Attorney Singler reported a foreclosure was filed on a resident which allocated $13,250 for the past due taxes for 2010 through 2017. He also reported that Bennett and Bloom Eye Care have an interest in space to construct a building on the Leesgate site. He added that the plans are in the early stages and the City will want to meet with them to gain further information.
 
TREASURER’S REPORT – Treasurer Bennett
No report. 
 
CITY ENGINEER – Engineer Crumpton
No report.
 
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
 
C. A. O. Leidgen distributed the Viking’s Development plans and traffic study. City Attorney Singler added that they filed their plans but has not gone through the Metro Planning and Zoning. After a discussion, the Commission is in agreement that meeting with the developer to gather additional details would be in order. C.A.O. Leidgen stated that he would reach out to Viking Properties.
 
ADJOURNMENT    
 
At 5:52 p.m., Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Jackson.  Motion carried unanimously.