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Commission Meeting

Tuesday, September 26, 2017
September 26, 2017

 MINUTES

REGULAR MEETING
September 26, 2017
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KY 
 
Mayor Mary Schneider called the meeting to order. 
 
ROLL CALL
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor
                Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Absent: Lois Wagner, Commissioner
 
Others
Present: John Singler, City Attorney
Chris Crumpton, City Engineer
Bill Bennett, Treasurer
PLEDGE
The Pledge of Allegiance was led by Mayor Schneider.
 
RECOGNITION OF GUESTS
 
Attorney, Mr. Bill Bardenwerper of 1000 N. Hurstbourne representing Jefferson Development Group was present to further discuss issues pertaining to the Vinings of Hurstbourne.  He referred to Binding Element #33 for that property. The Binding Element pertains to the maximum height of light poles on Lots 1 and 2 which had been amended by Louisville Metro Development Review Committee but still needs final approval from the City of Hurstbourne. The amendment states “No light poles on Lots 1 and 2 shall exceed seventeen (17) feet in height; fourteen (14) feet for the pole and three (3) feet for the concrete base.”  There was discussion about various possible ways to alleviate or lessen the effects or glares of the higher poles, such as shielding on certain sides of the lights.  Since any approval of this by the Commission must be done by municipal order, Attorney Singler will prepare the MO for the next meeting.
 
APPROVAL OF MINUTES

Commissioner Hubbuch made the motion to approve the minutes of the September 12, 2017 regular meeting of the Commission.  His motion was seconded by Commissioner Jackson; motion carried unanimously.
 
BUSINESS ITEMS
 
Municipal Order 17-36, A Municipal Order Relating to Check Register Approvals for August, 2017.  Commissioner Jackson made the motion to approve MO 17-36.  His motion was seconded by Commissioner Hubbuch; motion carried unanimously.
 
Regarding proposals for City holiday decorations, C.A.O. Leidgen stated that while Commissioner Wagner was not in attendance and she had requested a delay of a vote on this issue, there is a time deadline as the decorations must be purchased and installed as quickly as possible.  After further discussion, Commissioner Jackson made the motion to approve a one-year contract with Country Squire Florists for holiday decorations as set out in their proposal to the City for a total maximum cost of $16,213.  His motion was seconded by Commissioner Hubbuch; motion carried 
3-0-1 with Mayor Schneider abstaining.
 
UPS is requesting to put a temporary Christmas delivery operation in the City of Hurstbourne to run from November 1 through December 30, 2017. This would involve 20’ mobile storage unit or residential garage, a portable ramp and a customized golf cart with safety package.  The Commission requested Attorney Singler to draft the applicable Ordinance to be presented for consideration at the next Commission meeting.
 
There was further discussion regarding short-term rentals in the City.  Attorney Singler presented a draft of Ordinance No. 17-5 which amends the existing Business License Ordinance that defines and regulates “short-term rentals” and which states no person shall rent, occupy or own any dwelling used for short-term rental and that no business license shall be issued for short-tem rental.  After discussion Commissioner Jackson made the motion for introduction and first reading of Ordinance 17-5. His motion was seconded by Mayor Schneider; motion carried unanimously.
 
 
COMMITTEE REPORTS, JOBS IN PROCESS, SPECIAL PROJECTS AND EVENTS
 
Attorney Singler stated that the plats for the intended road closures are complete.  He’ll put everything together for filing in the near future.
 
The City Landscape and Plantings Committee will meet soon.
 
MAYOR’S REPORT
 
Mayor Schneider reported that she had attended a recent Jefferson County League of Cities Board meeting where it was determined that the standards for the installation of Google Fiber were not as expected.  Attorney Singler stated that the franchise agreement designates Louisville Metro as the permitting authority for the entire county to review the placement of the facilities in the rights-of way.  The JCLC told Google that the installation process they are using cannot be done in the suburban cities until they have had discussions about it.
 
Mayor Schneider also said that Marty Pollio, Acting Superintendent of Jefferson County Schools, gave a superb presentation at the JCLC general meeting.  There also was a representative for the 2020 census explaining how individuals may work on their canvassing efforts.
 
PUBLIC SAFETY – Commissioner Hancock
 
No report.
 
PUBLIC WORKS—Commissioner Hubbuch
 
Municipal Oder 17-37, A Municipal Order Relating to Change Order of Awarded 2017 Paving Contract was placed on the table for discussion.  C.A.O. Leidgen explained that after the initial process of evaluating the roads for resurfacing, it was decided that there were other streets that should be included in the resurfacing contract.  There also were minor changes made in the paving that added drainage improvements to the City Hall parking lot.  This MO provides an additional cost of $32,900 for the change order and parking lot.  Commissioner Hubbuch made the motion to approve MO 17-37 approving the change order to the paving contract and the parking lot using the same unit prices that were previously quoted.  His motion was seconded by Commissioner Hancock; motion carried unanimously.
 
Engineer Crumpton provided a map indicating where the sidewalk shaving has already been completed and areas where Precision Concrete will provide estimates for possible future shaving.  They also will look at other locations where tree roots have broken through the sidewalk.  Most of the ADA requirements will be finished after this process is completed.
 
The last urn has been installed.
 
The deadline for residents to order trees through the canopy program is Sept. 30.  
 
Commissioner Jackson inquired about the sidewalks in Oxmoor Woods Estates as there is deflection and mold on sidewalk surfaces. He also requested that CAO Leidgen investigate chemical treatments to remove mold on the sidewalks as well as the brick wall facing Linn Station.
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
There was a question from Commissioner Jackson about the progress of the possible installation of a weather station in Hurstbourne. C.A.O. Leidgen said he will follow up on this for the next meeting, including contacting the cities of Lyndon and Jeffersontown and the nearest fire stations.
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report.
 
ATTORNEY’S REPORT
 
Attorney Singler stated that some foreclosures have been filed.
 
CITY ENGINEER
 
No further report.
 
TREASURER’S REPORT – Treasurer Bennett
 
City Treasurer Bennett reported there will be additional funds coming in from property taxes and insurance premium taxes.  Certificates of Deposit will be maturing.  Each department is within the budget.
 
C.A.O. Leidgen also reported that the auditors have completed the 2016-17 audit and it is a clean audit with the City taking in $188,320 more than its expenditures.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
C.A.O. Leidgen reported that the Lowe Elementary Leopard Loop will be on Friday, September 29 and a 5K Run/Walk will be held on Saturday, September 30 at 8:30 a.m.
 
Mr. Leidgen also reported on a conversation he had with Mr. Kevin Cogan of Jefferson Development Group.  They discussed some possible resolutions to Jefferson Development’s request for a banner, the damaged irrigation system and demolition of the entrance walls and columns.
 
EXECUTIVE SESSION    
 
Commissioner Hubbuch made the motion that the Commission go into Executive Session based on KRS 61.810(c) pertaining to discussions of proposed or pending litigation against or on behalf of the public agency.  His motion was seconded by Commissioner Jackson; carried unanimously.
 
On their return from executive session, Commissioner Jackson made the motion that the Commission go back into regular session.  His motion was seconded by Commissioner Hubbuch; motion carried unanimously.  No action had been taken while in executive session
 
REGULAR SESSION
 
ADJOURNMENT    
 
At 6:27 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Hancock; motion carried unanimously.