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Commission Meeting

Tuesday, March 13, 2018
March 13, 2018

 MINUTES

REGULAR MEETING
March 13, 2018
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY 
 
 
Mayor Mary Schneider called the meeting to order at 4:30 p.m.
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor 
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Earl Hubbuch, Commissioner 
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney

PLEDGE
The Pledge of Allegiance was led by Mayor Mary Schneider.
 
RECOGNITION OF GUESTS
 
No guests were present.
 
 
APPROVAL OF MINUTES
 
With a few minor changes, Commissioner Wagner made the motion that the minutes of the February 27, 2018 regular meeting be approved as distributed to the Commission. Her motion was seconded by Commissioner Hubbuch; motion carried unanimously. 
 
BUSINESS ITEMS
 
Municipal Order 18-19 approving Pro-Turf for Turf Mowing and Turf Chemicals Services Contract for 2018 - Commissioner Hubbuch made a motion to accept MO 18-19; his motion was seconded by Mayor Schneider. Motion carried unanimously. 
 
Municipal Order 18-20 approving Pro-Turf for Irrigation Services Contract for 2018 - Commissioner Hubbuch made a motion to accept MO 18-20; his motion was seconded by Commissioner Wagner. Motion carried unanimously.
 
Municipal Order 18-21 approving Bramer Brothers for Landscape Gardener Services Contract for 2018 - Commissioner Hubbuch made a motion to accept MO 18-21; his motion was seconded by Commissioner Wagner. Motion carried unanimously.
 
Municipal Order 18-22 approving Pro Turf for Chemical Services Contract for 2018 - Commissioner Hubbuch made a motion to accept MO 18-22; his motion was seconded by Mayor Schneider. Motion carried unanimously. 
 
Municipal Order 18-23 approving Bramer Brothers and Pro-Turf for Snow Removal Contract for 2018 - Commissioner Hubbuch made a motion to accept MO 18-23; his motion seconded by Commissioner Wagner. Motion carried unanimously. 
 
COMMITTEE REPORTS, JOBS IN PROCESS, SPECIAL PROJECTS AND EVENTS
 
INVESTMENT REPORT
Commissioner Jackson had no report; however, he inquired about the certificate of deposit bank rates at BB&T.  C. A. O. Jim. Leidgen replied he will follow up with the bank.  
 
HSWAC
Mayor Schneider again asked that the HSWAC committee be contacted for a future meeting since the City had recently encountered water and flooding issues. There was a discussion regarding a resident that had experienced flooding problems and asked for a meeting with the City on March 29, 2018 at 2 p.m. After much discussion, City Attorney John Singler stated he would respond to the resident and the attorney for MSD to meet on that date. 
 
Commissioner Hubbuch reported on the washout at South Lyndon Lane and Colonel Anderson. He stated they had filled it in with dirt and the fence is almost finished.  However, MSD stated that they will not replace the fence over the concrete and instead place a handrail. Commissioner Hubbuch felt this would not be sufficient and could cause some safety concerns.
 
ROAD CLOSURES
City Attorney John Singler stated that the road closures had recently been filed and there was no further information to report. Commissioner Wagner reported that residents living adjacent to Egham Road want to meet with the City to talk about the closure on Egham. City Attorney Singler stated he would follow up with the residents. 
 
LANDSCAPE
C. A. O. Jim Leidgen reported that flowers and mulch have been ordered.
 
WEBSITE REPORT
C. A. O Jim. Leidgen reported he had a conference call with 301 Marketing regarding the City information to be placed on the website. He added that they are working on the template and hope to condense most of the existing information down to four or five navigation buttons for easier user accessibility. 
 
CITY PICNIC
Commissioner Hubbuch distributed a 2017 City Picnic summary reflecting the costs plus suggestions for the upcoming 2018 picnic. Mr. Leidgen reported that last year’s picnic received good response to the police and firetruck displays. This year’s menu should be reviewed and possibly expanded. The projected cost is $8,000 and a date should be chosen soon so the plans can be initiated. Commissioner Jackson strongly recommended that the venue be at Lowe Elementary to provide a larger space for handicap accessibility, traffic, playground area for the children, and a better placement for the police and fire. 
 
MAYOR’S REPORT
Mayor Schneider reported on the litigation between Louisville Metro and small Cities in the County concerning the 109 Sanitation Board. The Jefferson County League of Cities incurred an additional $8900 in legal fees to appeal this lawsuit. As a result, some of the larger Cities in in the league have already contributed an average of $1500 each. After a discussion, a motion was made by Commissioner Wagner to contribute $1500 to the Jefferson County League of Cities; her motion seconded by Commissioner Jackson. The motion carried unanimously. 
   
PUBLIC SAFETY – Commissioner Hancock
Commissioner Hancock reported on recent vandalism that occurred in the City. A person or persons dislodged a resident’s air conditioning unit. The Police were notified and Hurstbourne assigned Officers were also advised of the incident.
 
PUBLIC WORKS—Commissioner Hubbuch
 
No report. 
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
No report.  
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report. 
 
 
ATTORNEY’S REPORT – Attorney Singler
 
City Attorney Singler discussed the Public Meeting held on March 12, 2018 regarding Topgolf. Mr. Singler distributed an outline form to the Commission requesting that they list points of concern about the TopGolf development and return completed forms to C. A. O. Jim Leidgen. Additionally, Mr. Leidgen recommended that since the Commission has heard from many citizens on this matter, they may wish to issue a resolution including statement of position on the project. After much discussion, it was decided that such a resolution would be brought up at the next meeting.
 
CITY ENGINEER—Chris Crumpton
 
City Engineer Crumpton presented a concept rendering of the Vining’s Apartments permanent sign to be placed on their building. After much discussion, the Commission did not approve the sign design because of the additional advertising that was displayed on the proposed sign and that the site was designated multi-family residential and not commercial. 
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
C. A. O. Leidgen reported that the Hurstbourne Herald is completed and will soon be delivered. In addition, Mr. Leidgen presented an article from the Kentucky League of Cities magazine highlighting his answers to questions regarding his approach to economic development in the City of Hurstbourne. Mr. Leidgen also reported that City Hall has a leaking roof and bid estimates are needed for the repair. 
 
ADJOURNMENT    
At 6:25 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Wagner; motion carried unanimously.