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Commission Meeting

Tuesday, March 27, 2018
March 27, 2018

 MINUTES

REGULAR MEETING
March 27, 2018
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY 
 
Mayor Mary Schneider called the meeting to order at 4:30 p.m.
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor 
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Earl Hubbuch, Commissioner 
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney
Chris Crumpton, City Engineer  
PLEDGE

The Pledge of Allegiance was led by Mayor Mary Schneider.
 
RECOGNITION OF GUESTS
 
Mr. Rusty Wells, 503 Croydon Court, addressed the Commission on the current standing regarding the storm water projects since the recent flooding. He recalled that $100,000 was to be assigned annually for such projects. Mayor Schneider replied that no money had been spent as of this date and it is still in the budget. City Attorney John Singler added that the money is reflected in the budget; however, the funds need to be placed in a separate account.  He also stated that the Commission must discuss in detail on how  these funds are to be a part of the budgetary process that would include passing an Ordinance as the governing mechanism with respect to how funding and expenditures would be managed by the Commission. 
 
Mr. Wells also asked about the Commission’s wish list especially since the current flooding problems.  Mayor Schneider replied that the Storm Water Committee had met with MSD with their list, but this was prior to the denial for rate increases. The Storm Water Committee, along with City Engineer Chris Crumpton, will review the list and get back with MSD. In addition, Mr. Wells asked about an incident in December 2017 involving digging and trenching around his business property. He stated that after the incident, his building sign would not turn on. C. A. O. Jim Leidgen replied he would research the company that did the trenching and follow up with him. 
 
Julianne West, 314 Buckingham Terrace, representing a neighborhood opposition group opposing the Topgolf development, addressed the Commission and reported the neighborhood opposition group had retained a zoning attorney, Stephen Porter and asked if the Commission will monetarily donate to their group to offset their attorney fees. Ms. West further explained their plans to distribute their talking points to the citizens by social media and paper distribution.
 
Mayor Schneider invited Ms. West to stay for the remainder of the meeting because the Commissioners will address the City’s statement regarding the Topgolf development.  
 
APPROVAL OF MINUTES
 
With a few minor changes, Commissioner Jackson made the motion that the minutes of the March 13, 2018 regular meeting be approved as amended. His motion was seconded by Commissioner Wagner; motion carried unanimously. 
 
BUSINESS ITEMS
 
Municipal Order 18-24 Approval of February 2018 Expenses
 
Commissioner Jackson moved approval of MO 18-24; his motion seconded by Commissioner Wagner.  Motion carried unanimously. 
 
Resolution 18-01 Commission Statement of Position of Opposition to Topgolf Development 
 
C. A. O. Jim Leidgen presented three separate drafts of the Resolution labeled A, B, and C. After much discussion, the Commission decided to accept the statement of opposition contained in Draft A. Therefore, Commission Jackson made a motion to accept Draft A as Resolution 18-01; his motion seconded by Mayor Schneider.  The motion passed unanimously.  A roll call vote was taken:  Mayor Schneider—yes, Commissioner Hancock—yes, Commissioner Hubbuch—yes, Commissioner Jackson—yes, and Commissioner Wagner—yes.       Resolution 18-01 was enacted with a 5-0 vote.
 
After much discussion and upon advice from City Attorney John Singler, Commissioner Jackson made a motion to donate $3,000 to retain Stephen Porter’s services as attorney for the neighborhood opposition group.  His motion was seconded by Mayor Schneider. Motion carried unanimously. Commissioner Hubbuch expressed his concern regarding how quickly legal bills could escalate. C. A. O. Leidgen stated that he will email a copy of Resolution 18-01 to Ms. Julianne West.  
 
COMMITTEE REPORTS, JOBS IN PROCESS, SPECIAL PROJECTS AND EVENTS
 
INVESTMENT REPORT
Commissioner Jackson reported that because a promotional savings accounts rate was higher than certificate of deposit interest rates, the matured CD was moved into such a savings account paying 
1.5 % at BB&T Bank
 
HSWAC
No report. 
 
ROAD CLOSURES
City Attorney John Singler stated that he received Agency comments from Metro regarding the proposed road closures. As a result, a strategy meeting is planned with City Engineer Crumpton, C. A. O. Leidgen, and himself to discuss some of the comments received and work up solutions. 
 
LANDSCAPE
 
No report. 
 
WEBSITE REPORT
C. A. O Jim. Leidgen reported he is waiting for the beta site to be created, which is a skeleton site, where he can begin posting certain text and other content. When asked about a project completion date, Leidgen stated that his estimated time for completion is up to 60 days.
 
CITY PICNIC
Mr. Leidgen recommended to the Commission that they choose a date for the 2018 City Picnic so that vendors could be contacted. After much discussion about the venue, it was decided that September 9, 2018 was the best date for the picnic. Commissioner Hubbuch offered to make a motion for the 2018 Picnic Municipal Order, but Mayor Schneider proposed before making a municipal order that Mr. Leidgen gather facts about parking capacities and at the past Picnic sites and see if Lowe Elementary is available for that date.  She suggested that after research has been completed the topic can come back to the Commission.  Commissioner Hubbuch decided to withdraw his motion.
 
MAYOR’S REPORT
 
Mayor Schneider asked for clarification regarding the $3000 donation to the neighborhood opposition group. City Attorney Singler repeated that Commissioner Jackson had made the motion for $3000 to retain Stephen Porter as the attorney for the neighborhood opposition group and Mayor Schneider seconded his motion. City Attorney Singler then asked for roll call vote on the motion.  Mayor Schneider—yes, Commissioner Hancock—yes, Commissioner Hubbuch—yes, Commissioner Jackson—yes, and Commissioner Wagner—yes. The motion for the $3000 donation passed 5-0.
 
PUBLIC SAFETY – Commissioner Hancock
 
Commissioner Hancock reported that vandalism is occurring in the evening hours between 9 and 10 p.m. The police are aware of these activities during their patrols.   
PUBLIC WORKS—Commissioner Hubbuch
 
Commissioner Hubbuch reported that pot holes are being repaired and inquired about the repair status of South Lyndon Lane and Shelbyville Road.  Mr. Leidgen stated that an insurance claim check for $3900 was received for the repair; however, due to winter weather, scheduling was delayed. Commissioner Hubbuch added that he, City Engineer Chris Crumpton and C. A. O. Jim Leidgen will be meeting to discuss paving projects for the upcoming season. After further research they will be prepared to bring recommendations to a future meeting.
   
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
Commissioner Jackson asked if it was necessary to attend the upcoming Metro Louisville public meeting regarding the Viking’s Development. City Attorney Singler replied that it is not necessary to attend because they will return to the Commission soon. City Engineer Crumpton also added that he has requested information from Vikings regarding storm detention and inquired what changes they may propose. There was much discussion about data such as signage, landscaping, and drainage to see what impact they may have on the right-of-way boundaries. 
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report. 
 
ATTORNEY’S REPORT – Attorney Singler
 
No report. 
 
CITY ENGINEER—Chris Crumpton
 
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
C. A. O. Leidgen presented his management report and discussed the benefits of large mouth drains in areas where streets nearly become creeks in some sections of the City. He stated that he will get back to the Commission with recommendations.   
 
ADJOURNMENT    
 
At 6:05 p.m. Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Jackson; motion carried unanimously.