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Commission Meeting

Tuesday, April 24, 2018
April 24, 2018

 MINUTES

REGULAR MEETING
APRIL 24, 2018
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY 
 
 
Mayor Mary Schneider called the meeting to order at 4:30 p.m.
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor 
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Earl Hubbuch, Commissioner 
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney
Chris Crumpton, City Engineer 
PLEDGE
The Pledge of Allegiance was led by Mayor Mary Schneider.
 
RECOGNITION OF GUESTS
 
Mayor Schneider welcomed a visiting Boy Scout troop who were observing the first hour of the Commissioner’s meeting. 
 
Mr. Alex Brosky, of Mobilitie, addressed the Commission regarding a proposed project in the City of Hurstbourne that would supply wireless infrastructure. His company supplies a small cell “nodes” placed in areas of high concentration of usage for data, the web, watching videos, downloads and social media. The antennas are placed atop existing telephone or LG&E poles. After some discussion regarding the placement of poles in Hurstbourne, Mr. Brosky stated he will research areas in the City to gain location approval and present a finalized design at a later meeting.             
 
Mr. Bill Bardenwerper, Mr. Carl Goertemoeller, Mr. Mike Copfer, and Mr. Kevin Young addressed the Commission regarding the future Vikings Development. City Attorney John Singler circulated MO 18-26 to the Commission and to Mr. Bardenwarper prior to the meeting. Mr. Bardenwarper highlighted his changes to the MO in red print.  Commissioner Hubbuch asked that section (9c) read “and all interior access roads be included.” Commissioner Wagner requested in section (10) read “that the applicant be supplied a copy.”  With those changes, the MO was agreed upon by the developer. Mr. Bardenwarper added that the parking on Whittington Parkway will be removed. Commissioner Jackson asked if the cross easements/right of access list had been sent to C. A. O. Jim Leidgen. He was assured they had been sent. Commissioner Hubbuch made a motion to accept MO 18-26; his motion seconded by Commissioner Jackson Motion carried unanimously.
 
APPROVAL OF MINUTES
 
Commissioner Jackson made the motion that the minutes of the April 10, 2018 regular meeting be approved. His motion was seconded by Commissioner Wagner. Motion carried unanimously. 
 
BUSINESS ITEMS
 
Municipal Order 18-25 City Expenses for March 2018. Commissioner Wagner made a motion to approve MO 18-25 relating to the check register approvals for March 2018; seconded by Mayor Schneider.  Motion carried unanimously.  
 
   
COMMITTEE REPORTS, JOBS IN PROCESS, SPECIAL PROJECTS AND EVENTS

INVESTMENT REPORT - No report.

HSWAC
 
City Attorney John Singler discussed the proposed storm water ordinance that creates a restricted account funded for a certain amount and if it is not spent in that fiscal year it will roll over into the following year. Commissioner Hubbuch added that it cannot be used for anything else and is restricted to storm water issues. Mayor Schneider asked if prior flood problems qualify.  Mr. Singler replied the Commission can set date certain or can use broadly based criteria. Commissioner Hubbuch expressed concerns that the Commission does not create additional problems.  C. A.O. Jim Leidgen also stated that this could be used to offer some residents some relief working as a matching grant program. He emphasized that the applicants would be approved by the Commission. Commissioner Wagner added that anyone located in a flood plain area should not qualify. 
 
Commissioner Hubbuch made a motion for introduction and first reading of ORDINANCE 18-01 CREATING A RESTRICTED ACCOUNT FOR DRAINAGE IMPROVEMENT PROJECTS IN CITY OF HURSTBOURNE.  After some discussion, it was decided to transfer $200,000 from the City’s current cash reserve into the restricted account and each budget ordinance thereafter, the City Commission will deposit the sum of $100,000 to the Hurstbourne drainage improvement fund.  With that change in item (b), Mayor Schneider seconded Commissioner Hubbuch’s motion. Motion carried unanimously.
     
ROAD CLOSURES
City Attorney John Singler reported that City Engineer Chris Crumpton has some work to do on the plats.  
 
LANDSCAPE - No report. 
 
WEBSITE UPGRADE - No report.  
 
CITY PICNIC - No report.
 
MAYOR’S REPORT - No report.
 
PUBLIC SAFETY – Commissioner Hancock
 
Commissioner Hancock reported that he, C. A. O. Jim Leidgen, and City Engineer Chris Crumpton met to discuss parking issues at Lowe Elementary. This topic along with suggestions will be discussed at the next meeting. Along with parking issues, Mr. Leidgen reported they further discussed Mr. Ed Shadt’s, a resident who attended last month’s Commission meeting, suggestions about speeding on Nottingham.  Mr. Leidgen, with Engineer Crumpton’s and Public Safety Commissioner Hancock’s concurrence, proposed that two stop signs be erected on Nottingham intersecting at Marlboro Circle near the 710 and 801 addresses. The Commission agreed that the signs were in the best interest of public safety. The adjacent homeowners will also be notified and letter will be sent to Mr. Shadt to give him an update.
 
PUBLIC WORKS—Commissioner Hubbuch
No report. 
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
No report. Commissioner Jackson stated there will be a Oxmoor Woods HOA meeting at 6:30 p.m. following the Commission meeting. 
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report.  However, Commissioner Wagner provided an update on the Topgolf development project.  She reported that 300 signs of opposition have been placed throughout the City and another 300 signs has been ordered.  A total of 900 signatures were sent to the planning and zoning board. Representative Julie Adams also sent a letter in opposition to the project. 
 
ATTORNEY’S REPORT – Attorney Singler
No report. 
 
CITY ENGINEER—Chris Crumpton
 
Mr. Crumpton stated that he has spoken with the Viking’s Development group regarding storm water run-off on that property. The proposed underground pipes will reduce the storm water by 7%. There will be additional discussions on this matter as the development progresses.  
 
TREASURER’S REPORT – Treasurer Bennett
No report.
 
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
 
C. A. O. Leidgen presented his management report.
 
The first draft of the 2018-2019 budget has been created and will soon be discussed. 
 
The PVA preliminary file will arrive soon and will give a forecast of property assessments. 
 
The NDF grant application for sidewalks, curbs, and gutters will be submitted soon to procure funds from Metro Council member Marilyn Parker.    
 
ADJOURNMENT    
 
At 6:10 p.m. Commissioner Wagner made the motion to adjourn. Her motion was seconded by Commissioner Jackson; motion carried unanimously.