MINUTES
REGULAR MEETING
SEPTEMBER 8, 2020
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Masick called the meeting to order at 4:30 p.m.
ROLL CALL
City Attorney John Singler conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Earl Hubbuch, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
Others
Present: John Singler, City Attorney
Chris Crumpton, City Engineer
Mike Rhodes, City Treasurer
Rheba Roten, Recording Secretary
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Due to the COVID-19 pandemic, body temperatures were taken of each guest.
Katie Custer from Run Switch was present.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The August 25, 2020 minutes were presented for approval. Commissioner Wagner made a motion for approval and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
Municipal Order No. 20-22-Approval of June 2020 Expenses
Commissioner Wagner made a motion for approval of MO No. 20-22 of June 2020 expenses. Her motion was seconded by Commissioner Hubbuch. Motion carried unanimously.
APPROVAL OF PAVING CONTRACT
City Engineer Chris Crumpton distributed to the Commission a recommendation of award letter for the annual paving contract for the fiscal year 2021dated September 8, 2020. There were four bidders and Hall Contracting bid was the lowest bid at $289,636.09. Commissioner Hubbuch made a motion to accept Hall Contracting as the full bidder. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
Mr. Crumpton stated the catch basins are being reviewed because some may need repair or replacement prior to the street paving. In addition, he stated the detention basin at the Days Inn will hold water for a short period of time especially after a rain. He will be contacting Cornerstone to review the next portion of the stream for cleaning.
The Commission discussed obtaining an additional bid for the black wrought iron painting project on Lyndon Lane. Andrea Hanlon, City Horticulturist, is compiling a list of tree replacements. Commissioner Hubbuch added that the bid for Christmas decorations should be known by the next meeting.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick distributed a draft of the Hurstbourne-Herald and ask the Commission to review it for any changes or additions. City Engineer Chris Crumpton stated he would assist in creating an article about the AT&T 5G project which will inform the residents. She reported there had been inquiries about homeless issues on Liberty Bank Lane. A newly designed incident report for Code Enforcement Officer George Stewart will assist him in documenting the problems. After much discussion, it was decided to contact the business owners in that area and notify them of the homeless problem and to trim the tall bushes. Also, she reported there had been a complaint about speeding golf carts in the City. She replied to the resident’s concern and stated that the City was in the process of developing procedures regarding golf carts along with the problem of motorized scooters. A speeding monitor has been placed on Nottingham.
PUBLIC WORKS—Commissioner Hubbuch
No further report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson reported the City’s shred date is Saturday, September 12, 2020. He stated he will obtain a sign indicating there is office space available for rent. He distributed a chart illustrating who is currently renting at City Hall and the rates. The available space should be able to produce $3400 monthly based on the 2414 square footage.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reported he will be contacting a LMPD officer that may be able to assist with the homeless issue and will give an update at the next meeting.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
No report.
ATTORNEY’S REPORT – Attorney John Singler
No report.
CITY ENGINEER’S REPORT—Chris Crumpton
No report.
TREASURER’S REPORT – Treasurer Mike Rhodes
Mr. Rhodes distributed an update on the COVID-19 City expenses from March through September 2020 in the amount of $53,302.79. He stated the new budget is adequate and questioned if there were any new projects included.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
No report.
In accordance with KRS 61.810, Mayor Masick made a motion to close the regular Commission meeting and go into Executive Session to discuss a personnel issue. Her motion was seconded by Commissioner Jackson. Commissioner Jackson made a motion to end the Executive Session and return to the regular Commission meeting. Seconded by Commissioner Wagner. Motion carried unanimously.
During the open session, a motion was made to authorize the Mayor and General Government Commissioner to hire a part-time replacement for Chief Administrative Officer while CAO is on medical leave. Motion was made by Commissioner Jackson and seconded by Commissioner Hubbuch. Motion passed unanimously.
ADJOURNMENT
At 6:00 p.m. Commissioner Leavell made a motion to adjourn. Seconded by Commissioner Hubbuch. Motion carried unanimously.
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Mayor Mary Masick James E. Leidgen, City Clerk
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